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Packaging and Shipping your Cookies for the Food Blogger Cookie Swap

taken with my iPhone

I thought I’d share how to package and ship your cookies and the best ways to ship them. I worked at a pack and ship shop called Mailboxes, Etc. in college (they have now since been bought out by the UPS Store) and am hoping I can give you advice to help you save the most money whether you’re shipping cookies for the cookie swap or holiday gifts!

Cookie Packaging Tips

  • Be sure to use food safe packaging such as treat boxes or tins. Refrain from using zippered plastic bags as the only layer as this doesn’t provide enough protection. Feel free to use them inside boxes or tins to make it airtight.
  • Ship in a box rather than a padded envelope, sometimes they get beat up pretty good in transit.
  • Check out Lindsay’s posts on pretty packaging and labels and tags (they’re so cute)!
  • Make sure you have enough boxes for the cookies and boxes for shipping before you start baking so when the cookies are ready to ship, you’re ready to go.
  • Save peanuts and bubble wrap from boxes you receive from online ordering so you don’t have to purchase it.

How to Pack a Box

  • Line the bottom of your box with a layer packing peanuts
  • If you’re using bubble wrap, the bubbles go on the outside (trust me), the flat side of the bubble wrap on the inside. This way the packing peanuts tuck in between the bubbles and adds extra cushioning.
  • Overfill the box with packing peanuts by just a little bit.
  • Close the box and seal every seam of the box with packing tape, this helps keep moisture out of the box.
  • If you’re reusing a box, be sure to cross out or remove any old addresses or barcodes.

taken with my iPhone

USPS Priority Mail Service

  • My hands down favorite service. Arrives in 2-3 days and is your best bet.
  • Order free priority boxes online (you get a bunch and don’t make the same mistake I did and order flat rate boxes that you can only use to ship to APO/AFO addresses) or stop by your local post office branch to get free boxes.
  • Create an account online and print mailing labels & pay for postage online. You’ll need a scale or a way to weigh your box but you get free delivery confirmation if you do it this way. Also, schedule a pick up from your house so you can avoid the post office all together!
  • Check out their flat rate boxes too. It doesn’t matter how much it weighs, if it fits in the box, it will ship for the same price.
  • Scared of the lines at the post office? Use their online service to print the label or use that automated machine at your post office. We use it all the time, it’s called the Automated Postal Center.
  • Costs anywhere from $5 to $15 depending on weight. (USPS cost calculations are based on ounces.)
  • Best bet for packaging material – use packing peanuts not paper.
  • I advise against using the Parcel Post service. It might save you $0.50 or more but in some cases, your cookies won’t arrive to their destination for more than 7-10 days and during the holiday season, even longer.

UPS Ground

  • Visit any UPS Store or pack & ship place. Shipping can cost anywhere from $5 to $15 depending on how heavy the box is and how far it needs to travel.
  • In some cases, depending on how far it needs to go, UPS Ground can even be next day. For example, when I ship to most addresses in Florida (excluding the panhandle), it arrives the very next day. And if it’s to a business address, it’s not only guaranteed, it’s a little cheaper than shipping to a residential. So check the UPS website to see how far your box has to go to see if UPS Ground is next day for you.
  • UPS cost calculations are based on pounds.
  • Best best for packaging material – use packing peanuts or paper since it’s based on pounds.

FedEx Home Delivery/Ground

  • I don’t know enough about the newest FedEx service.
  • I’m sure it’s very much like UPS Ground.
  • I advise against using the SmartPost service- it’s way toooooo slow.

Look at your options – try to find the best price with the fastest service since your cookies will be in transit for a few days. You want your cookies to arrive not stale and in good condition so your swapee can enjoy them!

And one more thing, try your company’s mail room, where I used to work, I was able to ship via my company’s UPS account. I just had to pay out of pocket the shipping price. My company sent a lot of packages every month so the price was cheaper than going to a retail shipping location. Bring your mail room or company administrator some cookies as a thank you too!

As of 7pm on Thursday, we have over 470 food bloggers signed up. Sign up before November 5th!

If you have any shipping or packaging questions, ask them below in the comments!

19 Responses to “Packaging and Shipping your Cookies for the Food Blogger Cookie Swap”

  1. 1
    cassie — November 1, 2012 @ 8:05 pm

    Looking forward to this again! I prefer USPS for shipping and lately I have been scheduling a pickup so I leave the package at the door and they pick it up for me. So convenient!

    [Reply]

  2. 2
    Katrina @ Warm Vanilla Sugar — November 1, 2012 @ 8:35 pm

    So. Excited.

    [Reply]

  3. 3
    Linda | The Urban Mrs — November 2, 2012 @ 1:03 pm

    I can’t wait for this to come. I’m sure it will be a blast and what a pretty packaging!

    [Reply]

  4. 4
    Kiersten @ Oh My Veggies — November 2, 2012 @ 4:06 pm

    Thank you for these tips!

    [Reply]

  5. 5
    Chung-Ah | Damn Delicious — November 2, 2012 @ 4:38 pm

    Thanks for the all the tips! I most definitely have to look into the company mail room to save some money. And I can’t believe you’re already at 470. That’s so amazing!

    [Reply]

  6. 6
    amy @ fearless homemaker — November 3, 2012 @ 10:00 am

    Great tips! Can’t wait to send my cookies out AND get a bunch in return! =)

    [Reply]

  7. 7
    Kathryn — November 3, 2012 @ 12:46 pm

    Such a useful post, thank you so much Julie!

    [Reply]

  8. 8
    addie | culicurious — November 4, 2012 @ 1:09 pm

    thanks for the tips, Julie! I’m looking forward to participating :)

    [Reply]

  9. 9
    Amanda @ High Heels to Hot Wheels — November 5, 2012 @ 6:42 am

    Thanks for the tips! I am so excited to participate in this year’s swap!!!

    [Reply]

  10. 10
    Angie @ Big Bears Wife — November 5, 2012 @ 1:53 pm

    I loved being a part of this last year and can’t wait until this year! Love the tips!

    [Reply]

  11. 11
    Carlas Confections — November 6, 2012 @ 6:03 pm

    Great tips! Thanks Julie. I cant wait to be a part of it this year :)

    [Reply]

  12. 12
    Julia | JuliasAlbum.com — November 7, 2012 @ 3:09 am

    Just read about the Cookie Swap event – how fun! And thanks for the tutorial on how to pack baked goodies – that’s always good info to know! Bookmarking it!

    [Reply]

  13. 13
    Tasha @ ThatsSoYummy — November 8, 2012 @ 7:33 am

    Such great tips, and I love the little cookie swap labels!

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  14. 14
    The Suzzzz — November 11, 2012 @ 2:02 pm

    I had always wondered if there was a “right” side to bubble wrap when wrapping things, now I know, thanks! This post kind of reminds me of my high school physics class when we had our egg drop competition. My egg didn’t break and my trick was that I placed it in a box filled with plain air popped popcorn then put that box inside another box filled with shredded paper. Now when I ship treats I always wrap them in plastic wrap and then cushion them in their decorative tin with plain popcorn.

    [Reply]

  15. 15
    Erin @ Texanerin Baking — November 11, 2012 @ 4:12 pm

    Great tips! I can’t wait to send out my cookies. :) I mailed some cookies to my husband this summer and that didn’t go so well so thanks for the guide!

    [Reply]

  16. 16
    Nik@ABrownTable — November 27, 2012 @ 10:36 pm

    I just shipped my cookies out today, so excited and looking forward to the rest of this fun event. Thank you for the instructions and putting this together.

    [Reply]

  17. 17
    Willow — December 5, 2012 @ 9:46 am

    Great information! I never knew about the free usps boxes… that’ll save me some hassle. Thanks for sharing! :)

    [Reply]

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